Policies

Policies & Waivers

Our organizers, teachers, and venues have donated a great deal of time and energy to create this week of yoga.
To keep events accessible for all, please read and understand the following policies.
 

Policies & Waivers

1Reservations
  • Reservations are required for EVERY person for every event.
  • You may only RSVP for yourself and/or your minor children. You WILL NOT register for friends or family. The main reason: each reservation includes health release forms that must be personally completed by each attendee.
  • Attendance is tracked at every event. You will need to check in with the teacher upon arrival.
2Be Respectful
Respect the teacher
  • Show up on time
  • Sign in when you arrive
  • Silence your cell phone
  • Tell them what you enjoyed about the class :-)

Respect the venue & owner
  • Need directions? Call ahead so you know where you're going and where to park
  • Clean up your area when you leave
  • Say "Thank you." :-)
3Cancelling Your Reservations
Can't make it to your event?
Life happens. We understand.

However...we have thousands of yogis hoping to attend our events - your reservation is most likely desired.

  • IF YOUR EVENT WAS FREE: You are responsible for canceling your reservation online within your Eventbrite account.
  • IF YOUR EVENT WAS A DONATION TO CONNECTED WARRIORS: Unfortunately, Eventbrite won't let you cancel your reservations. You'll need to email us directly with the date, time, and location of your event(s) in your email.
  • Cancellations must be received well ahead of time.
    ...For events scheduled at or before 12pm (noon), you must cancel by 9pm the night prior.
    ...For all other events, we must receive your cancellation email notification from Eventbrite NO LESS THAN 4 HOURS BEFORE THE EVENT, or your absence will be counted as a no-show.
  • Each reservation payment is a 501(c)3 donation paid directly to Connected Warriors - there will be no refunds under any circumstances.
4Double-Booking and No-Shows
  • If records indicate you have double-booked yourself for 2 or more events occurring at the same date & time, we reserve the right to cancel both reservations.
  • If records show you failed to attend 1 or more event reservation without prior cancellation, we reserve the right to cancel your remaining reservations through the end of the week, thereby opening the mat space for new students to attend.
If your reservations are canceled for either of these reasons listed above:
  1. You will be notified by email
  2. You may attempt to reserve mat space again.
  3. If event is full, you will be asked to join a waiting list
  4. If event is not full, your RSVP will require another donation payment.
  5. Each reservation payment is a 501(c)3 donation paid directly to Connected Warriors - there will be no refunds under any circumstances.
5Monies & Refunds
  • Reservation payments are a 100% tax-deductible donation sent directly to Connected Warriors: a 501(c)3 non-profit organization serving our soldiers and veterans.
  • Any Eventbrite service fees incurred during payment process are not tax-deductible.
  • You will contact Connected Warriors if you need a donation receipt.
  • No refunds will be issued under any circumstances.
6Yoga Mats & Dress Code
  • Yoga mats are not provided at these events. You must bring your own mat.
  • Mats must be rectangular in shape
  • For disabled attendees who enjoy practicing on a large round mat - not all RCYW venues can accommodate a mat of this size. Please contact us first to be sure.
  • Need a new mat? Order one here
  • Dress in comfortable, stretchy clothing.
  • Shirts required.
7Age Requirements
  • Unless otherwise noted, all events are appropriate for ages 12+.
  • Yoga events with alcohol restricted to ages 21+
  • "Yoga for Kids" and "Family Yoga" events are appropriate for children ages 4-12. For maximum headcount purposes, each child will require a reservation made by the parent.
  • Baby & Me Yoga and Yoga for Toddlers will vary in age range - from 3 months to 3 years max.
8Students with Disabilities
Need special accommodations?
We will do everything we can to take care of your needs, but we need to know about them ahead of time.

Please contact us here!
9Health Release Waiver
By registering for and attending our events, you're agreeing to this Health waiver.

Participation in our events includes, but is not limited to, participation in meditation techniques, breathing techniques, and performing various Yoga postures. Yoga postures, or asanas, are designed to exercise every part of the body - stretching and toning the muscles and joints, the spine and the entire skeletal system. They also work on the internal organs, glands and nerves. Yoga incorporates sustained stretching to strengthen muscles and increase flexibility.

Yoga and physical exercise is an individual experience. I understand that in Yoga, and in any other exercise class, I will progress at my own pace. If at any point I feel overexertion or fatigue, I will respect my own body's limitations and I will rest before continuing Yoga or any other exercise. I recognize that it is my responsibility to notify my instructor of any illness, pregnancy, and/or injury before participating in the any Yoga classes or events.

My reservation confirmation for this event verifies that I am physically fit to participate in Yoga classes, or any other exercise classes, and a licensed medical doctor has verified my physical condition for participation in this type of class. If I am pregnant, or become pregnant, or am post-natal, my signature verifies that I am participating in Yoga, or any other exercise classes, with my doctor's full approval. I realize that I am participating in Yoga, or any other exercise classes, at my own risk.

By reserving a space in this class, I acknowledge that participation in Yoga classes or any other exercise class exposes me to a possible risk of personal injury. I am fully aware of this risk and hereby release Rocket City Yoga Week (“RCYW”) and / or any other persons who may teach or be responsible for teaching classes during RCYW from any and all liability, negligence, or other claims, arising from, or in any way connected, with my participation in Yoga and any other exercise class.

My RSVP further acknowledges that I shall not now, or at any time in the future, bring any legal action against any teachers of RCYW and that this waiver is binding on me, my heirs, my spouse, my children, my legal representatives, my successors and my assigns.

If Student is Under 18 Years of Age: If the person is under 18, the permission of parent or guardian is required.
10Audio/Visual Release Waiver
By registering for and attending our events, you're agreeing to the following Audio/Visual release form:

RCYW events will be photographed and/or filmed. The purpose of this form is to seek consent for the films and/or recordings to be taken and subsequently to be used in a number of media, including the intranet/web by RCYW and by any of its teachers, sponsors, and partners. RCYW in turn offers a commitment to only allow said recordings to be used appropriately and sensitively.

I agree to license/assign all rights in the photographs, film and/or audio recordings of classes, workshops and special events to RCYW. I understand that any copyright or other intellectual property which arises in the photographs and/or video/audio recording belongs to RCYW and that the images/recordings may be used by the RCYW for purposes specifically including, but not limited to: print media and digital distribution over the internet for illustration, promotion, art, editorial, advertising, trade, or any other purpose whatsoever. This may include storing and publication on the web. I consent to the digital compositing or distortion of the portraits or pictures, including, without restriction, any changes or alterations as to color, size, shape, perspective, context, foreground or background. I release, discharge, and agree to hold harmless RCYW, any heirs, legal representatives, and assigns, and all persons acting under RCYW's permission or authority, from any liability by virtue of any blurring, distortion, alteration, optical illusion, or use in composite form, whether intentional or otherwise, that may occur or be produced in the taking of such photographs or film, or in any subsequent processing of them, as well as any publication of them, including, without limitation, any claims for libel or violation of any right of publicity or privacy.

I waive any right that I may have to inspect or approve the finished photographs, audio and/or video recordings and the advertising copy or other matter that may be used in connection with them or the use to which they may be applied. Any personal data will be processed in accordance with the provisions of the data Protection Act 1998. I consent to the use of my personal data being processed for the purposes of this recording and subsequent publishing, and will be used for purposes specifically including but not limited to print media and distribution over the internet for illustration, promotion, art, editorial, advertising, trade, or any other purpose whatsoever, and that copyright in the recordings will be retained by RCYW. Personal details of those taking part are never made available to third parties. Copyright restrictions placed on RCYW prevent the content being sold or used by way of trade without the express permission of the copyright holder. Images and recordings may not be edited, amended or re-used without prior written permission from RCYW.

I have read the above authorization, release, and agreement, prior to its execution, and I am fully familiar with the contents of this document. This document shall be binding upon me and my heirs, legal representatives, and assigns. My reservation confirmation for this event hereto represents my acknowledgment and acceptance of the terms and conditions of this Release Form and Audio/Visual Consent Form.
11Inclement Weather
  1. In the presence of thunderstorms, any outdoor events will be canceled.
  2. If the National Weather Service announces warnings for FLASH FLOODS or TORNADOES , all indoor and outdoor RCYW events will be postponed or canceled for the duration of the storms
  3. Any delays or cancellations will be announced on our social media platforms as soon as possible.
  4. If canceled, events will not be rescheduled and there will be no refunds.

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